Meetings can be tricky, can't they? Sometimes we have great ideas but feel a bit shy or nervous about sharing them. That's okay - many of us feel that way, it’s completely relatable. Let's talk about some simple ways to help you speak up. Below are few tips and pointers that can help you build confidence in meetings and put forth your perspective;
What's your biggest challenge when speaking up in meetings?
Finding the right moment to speak
Feeling confident about my ideas
Keeping my points clear and concise
Overcoming initial anxiety and nervousness
Do a Little Homework
Before the meeting, look at what the agenda is about. Think about what you know that might help. Maybe write down 2 or 3 ideas you'd like to share. This can make you feel more ready to talk.
Be proactive
As the meeting begins - proactively ask the facilitator about their expectations of the meeting and ground rules they’d like to set. To ensure time is utilised well and productively - it is essential that outcomes are clearly outlined.
Find a Good Time to Speak
Wait for a moment when no one else is talking. If you're not sure when to speak, you can raise your hand a little or say something like, "I have an idea to add."
Keep It Simple
When you talk, try to use words everyone can understand. Instead of big, complicated words, use simple ones. For example, instead of saying, "We need to enhance our customer interaction protocols," you could say, "Let's find ways to talk to our customers better."
Use Your Body to Help
Sit up straight and look at people when you talk. This can help you feel more confident, and it shows others you're interested.
Listen and Build on Others' Ideas
Show that you're listening by nodding or taking notes. You can also add to what others say. For example, "I like John's idea about new packaging. Maybe we could also think about using recycled materials?"
Be Kind, Even When You Disagree
If you don't agree with someone, that's okay. You can say something like, "That's interesting. I see it a bit differently. Maybe we could..."
Listen Carefully
Listening is just as important as talking. When others speak, really try to understand what they're saying. You can show you're listening by nodding or taking notes.
Follow Up After the Meeting
After the meeting, you could send a quick email about the things you said you'd do. This shows you're serious about helping.
Remember, your ideas are important. It's not about being the loudest in the room, but about sharing thoughts that can help everyone. So take a deep breath, and give it a try. You might surprise yourself with how much you can add!
